Case Studies

Objective

Edgewood Superintendent Dr. Andy Baker was researching online tools to make their registration process less cumbersome, an online registration form that will help parents submit information easily using mobile device.

Simplify Form submission and registration in schools with FormBrix – DS (Digital Signature)

Edgewood district is most notable as the original plaintiff in a Texas court case which led to the "Robin Hood" School Finance Plan. In 2009, the school district was rated "academically acceptable" by the Texas Education Agency. Edgewood ISD has four campuses Elementary, Intermediate, Middle and High Schools.

Difficulties

Dr. Andy has expressed the concern of having better communication with parents by exchanging information more effectively. The parents were having a tough time filling stacks ofpaper based forms that made the entire process fairly cumbersome for all.

Ms. Lori Robert and Ms. Kristin Prater were also having difficulty converting the existing forms into digital format; they were also looking for a way to provide printed forms for parents who were not comfortable with online registration process.

A digital signature and printed forms were major requirements for implementation of FormBrix.

They were also looking for the following features in the platform -

  • Create templates and be able to edit and publish them for multiple form submissions
  • Copy form templates as well the form content
  • Move fieldsand sections
  • Auto fill option once it is filled
  • Connectwith external data base
  • Save, search and print and individually submission
  • Import/export in excel or CSV format for further action
  • Digitally secure signature
  • Ability to upload a document, image

The outcome

Edgewood has successfully published two major registration forms with all requirements in the first month after implementation.

PreK Re-registration form response was excellent and helped the administrators successfully gather information.

Edgewood is thinking of adding other Edbrix Applications to improve communication with parent and are looking to implementConnectBrix

Objective

Set up prescription based online Professional Development Program with an ISD reporting module

How to make it easy for all ISD teachers to access a professional development program with an ability to generate reports

Difficulties

Dr. Rachael McClain,the Assistant Superintendent and Curriculum Director for Snyder ISD, had a vision to provide structured online prescription based professional development program for the teachers in district, including online professional development workshop; to improve the quality of education in the district.

Ms. Sharron Whittenburg was helpingher set up the entire program using Google tools, but she having difficulty in managing and distributing the information effectively. SIOP walkthrough forms,in addition to the other forms like those for goal setting, preconference, post conference and observation were being collected manually, leading to cumbersome data collection and report generation.

The Edbrix team helped Synder ISD implement EvalBrix and EventBrix to achieve the Dr. McClain dream of providing a comprehensive prescription based online PDP a reality.

EvalBrix enables the administrators to

  • Build courses with tests, videos and presentationsincluding end of course certification
  • Create dynamic observation forms and generate reports based on observation
  • Create dashboards for teachers to manage their PDS and generate reports
  • All PD events at local and regional levels will be updated and available on teachers’ dashboard
  • Teachers can set goals, access reports and monitor progress

The outcome

Snynder ISD has successfully implemented EvalBrix and EventBrix for all their campuses and more than 200 teachers are online to access the online PD and workshops.

Snyder ISD has uploaded 100 plus events as well as 100 courses to manage their online PD program successfully.

Objective

Set up easily accessible future and concluded profession Development workshop information for mobile device

How Region 5 streamlined their PD events using EventBrix

Regional education service centers were created by the state legislature in 1967 when it became apparent that combining certain tasks common to each district would promote operational efficiency and effectiveness.

Approximately 87,000 students and more than 6,100 educators are the clients of our organization. Service and technical assistance is our focus and is provided in a non-regulatory environment. Their mission is to assist school districts in improving student performance while promoting greater efficiency and effectiveness.

Difficulties

Region 5 Director Ms. Fisher Kyle, and her tech team, Ms. Kay Herrington and Ms. Jana Mceachem, were having difficulty communicating the professional development workshops and records to the teachers, administrators and superintendent. Having a clear vision in mind they wanted to manage more than 350 workshops and events.

Approach

Ms. Kay and Ms. Jana had agoal to successfully start and roll this requirement for one event by August. The Edbrix team helped them implement EventBrixto meet their goal and Region 5 EventBrix App was launched on August 5, 2018.

Region 5 EventBrix App enables teachers and administrators to be able to

  • Create events with detailed information
  • Set up organizers and add speakers
  • Registerwith an option for payment
  • Add events to their Smart PhoneCalendars and Favorites
  • Access information in various formats including Presentations, Flyers, Videos, and Brochures
  • Send Notification and Alerts

The outcome

Region 5 has started using the Region 5 App for all events that are managed internally by different departments, organizers and speakers effectively

Region 5 is in the process of adding other applications to improve their PD and online PD operations using Evalbrix, FormBrix, ContentBrix and KnowledgeBrix.